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Office Manager - Dublin - Laboratoire Nuxe

Publiée le: 2/4/2019

Résumé de l'offre

Description de l'offre

NUXE, is setting up its Ireland subsidiary and is looking for an Office Manager to join us in this new milestone for the brand.

Based in Dublin office, you will be reporting to the Ireland Operations Manager, you will have a key position and will be the go-to-person of the team, the customers, also liaising with account firm, the logistic partner and head office.

Key tasks:

Finance:

  1. Accounting Documents & payments
  • Check and process personal expenses payment.
  • Write analytic code for every payment and claim expenses payment.
  • Handle invoices payment
  • Send coded invoices to HR Agency for bookkeeping.
  • Main contact with External agency: accruals for bookkeeping, flows centralizations (stocks, sales)
  1. Reporting documents
  • Orders 
  • Whole Sales monthly 
  • Marketing Budget 
  • DSO report  
  • Help team on ad-hoc analyses as per their request

   3. HR & Admin:

  • Entry and exit procedures
  • Follow up HR topics with the help of External Agency.
  • Send payroll to HQ every month for approval
  • Liaise with chosen business center for office & IT topics and follow-up.
  • Booking any team events (lunches / drinks / seminars)

  4. Logistic:

  • Code creation & instructions for any local promotions
  • Liaise on POSM shipments with customers
  • Coordinate with United on stock management

 

Profil requis

Competencies and Soft skills

  • Good written and oral communications skills.
  • Rigorous, accurate, attention to detail, executing flawlessly and the ability to multi task a must
  • Confident with IT and the basic office software packages (Word, Excel, PowerPoint etc)
  • Proficiency with numbers & excel
  • Fluent in English / French is a plus

Human qualities

  • Quick learner, flexible and reliable
  • Good at problem-solving
  • Able to meet deadlines in a dynamic fast-paced environment
  • Strong interpersonal skills with ability to effectively interact with management and team members
  • Dynamic, very operational person